Job Title: Grants Manager
Organisation: Marie Stopes Uganda (MSU)
Duty Station: Kampala, Uganda
Reports to: Director – Grants
Marie Stopes Uganda (MSU) is a marketing-focused, results-oriented social business that uses modem management and marketing techniques to provide family planning and reproductive healthcare across every district of Uganda. For over 20 years, Marie Stopes Uganda (MSU) has been working to provide voluntary family planning (FP) services to thousands of men and women across the country. MSU is the largest, most specialized private FP and reproductive health (RH) organization working in every district of Uganda with approximately 30% of modern contraceptive market share.
Job Summary: The purpose of this role is to assist the Director – Grants to track the implementation and performance of each grant. The Grants Manager will ensure that the activities of all service delivery channels are aligned and implemented efficiently and effectively, in order to meet agreed country-level targets and deliver good value for money. S/he will assist the Director – Grants in the preparation, review and periodic revision of detailed country-level implementation plans, monitor and respond to channel performance and be responsible for driving communication across the programmes. The Grants Manager is expected to track the delivery of agreed project results and KPIs across all intervention areas. S/he will ensure that donor standards are reached in the implementation of the project and that the implementation of the project aligns with MSI’s global standards for clinical quality, project management and data management and verification.
Key Duties and Responsibilities:
Coordination and Stakeholder Engagement:
- For grants that involve a consortium, s/he will develop a calendar for monthly consortium partner review meetings; send out invitations; take meeting minutes; keep track of agreed action plans; maintain a tracker of progress made against planned actions and identify areas for escalating to the Director – Grants for action.
- Do the preparatory work for the annual work planning workshop by consolidating draft activity plans and budgets into one project plan; and analysing them for alignment with the technical proposal and project deliverables.
- Assist in the setting up of meetings between the relevant donors, the Ministry of Health and associated institutions, bi-lateral and multi-lateral agencies, and district local governments as and when necessary.
- Represent any of the projects/grants as delegated by the Director – Grants.
Monitoring and Data Management
- Develop an Early Warning System for tracking project performance that will include (but not limited to); a monthly performance dashboard of the project’s technical and financial Key Performance Indicators and Log frame indicators.
- Work with the service delivery channel leads to establish monthly and quarterly reporting templates that are aligned with project deliverables; obtain monthly performance reports from the leads within the stipulated time-frame; analyse performance trends and identify areas that require remedial action ahead of the monthly review meetings.
- Work with the RME team to ensure that data verification and data quality assessments are conducted every quarter for each grant.
Compliance and Documentation
- With guidance from the MSI donor compliance team, the Grants Manager will develop a calendar and tracker for all Donor reporting requirements and key compliance areas and disseminate these among all channel leads; ensuring that guidelines are disseminated to all channel leads; that there is a risk mitigation plan for each grant/project; and that all required reports are submitted on time.
- Manage the quarterly donor report writing process by collating high quality draft narratives that use donor compliant language, from channel leads; performing the initial formatting and editing of the draft report before review by the Director – Grants and all the relevant MSI internal reviewers – within the stipulated time frame.
- Monitor actual expenditure against budget to ensure alignment with work plans, delivery milestones and donor requirements – on a monthly basis and where necessary develop remedial plans.
- Ensure the programme adheres to guidelines in MSI’s Project Cycle Management manual.
- Schedule monitoring and supervision field visits to all service delivery channels to ensure technical and financial compliance. Where necessary internal audits will be initiated.
- Establish an orderly and up to date filing system for key project documents (including the donor agreement, budget, log frame, technical and financial donor reports and relevant donor correspondence).
- Perform any other duties as may be requested by the Director – Grants in support of achieving project deliverables.
Qualifications, Skills and Experience:
- The applicant must hold a Master’s degree in Public Health or related subject or equivalent proven employment experience (essential)
- At least five years of work experience especially in private sector or NGO (essential).
- Demonstrable experience managing donor grants or funds e.g. DFID, USAID, SIDA, UNFPA (essential)
- Experience in writing donor reports for large grants (at least $1.5 million), including narrative and results matrices (essential)
- Experience leading or working in cross-functional teams or inter-departmental teams (desirable)
- Fluent in English with excellent verbal and written communication skills (essential)
- Strong IT skills, including Microsoft Office package (essential)
- Strong quantitative and qualitative analytic skills (essential)
- Approachable with strong interpersonal & listening skills together with the ability to empower their team
- Track record of delivering targets
- Results focused
- Self-motivated and a self-starter
- The highest levels of integrity, strong ethical attitude
- IT literate
How to Apply:
All candidates should send their applications to MSU Jobs firstname.lastname@example.org
Marie Stopes Uganda
Deadline: Thursday, 26th September 2019